Okanagan Kids Collective
Participant Waiver, Consent & Acknowledgement
By registering my child for Okanagan Kids Collective summer camp, I acknowledge and agree to the following:
1. Participation Consent
I give permission for my child to participate in Okanagan Kids Collective summer camp programming, which may include:
I understand that activities may change due to weather, air quality, safety concerns, group needs, or site availability.
2. Outdoor & Activity Risk Acknowledgement
I understand that camp activities involve normal and inherent risks associated with outdoor and recreational programming. These may include, but are not limited to:
Trips, slips, or falls
Minor bumps, scrapes, bruises, or cuts
Weather exposure
Sun exposure
Insect bites or stings
Allergic reactions
Contact with public park spaces or shared facilities
Emotional frustration, fatigue, or conflict that may naturally arise in group settings
I understand that Okanagan Kids Collective takes reasonable steps to reduce risk through supervision, planning, safety procedures, and appropriate activity choices.
3. Offsite Wednesday Adventure Day Consent
I understand that Monday, Tuesday, Thursday, and Friday are generally based at Emmanuel Church in West Kelowna, and that Wednesdays are planned as West Kelowna Adventure Days at an offsite location.
I understand that parents/guardians are responsible for drop-off and pick-up at the scheduled daily location.
I understand that Okanagan Kids Collective does not provide transportation.
I understand that Emmanuel Church remains the backup location if weather, smoke, safety, or other circumstances require a pivot from an offsite location.
4. Water Play Consent
I give permission for my child to participate in supervised water play or splash pad activities where applicable.
I understand that water play does not include swimming.
I understand that children must follow staff safety instructions in order to participate in water-related activities.
5. Medical & Emergency Consent
In the event of illness, injury, or emergency, I authorize Okanagan Kids Collective staff to:
Provide basic first aid
Contact emergency services if needed
Seek medical attention for my child if I cannot be reached
Contact the emergency contacts listed on my child’s registration form
I confirm that all medical, allergy, medication, and emergency contact information provided is accurate and complete to the best of my knowledge.
I understand that if my child requires emergency medication, such as an EpiPen or inhaler, I am responsible for ensuring it is clearly labelled and available at camp each day.
6. Behaviour & Safety Agreement
I understand that Okanagan Kids Collective uses a relationship-first, supportive approach to behaviour guidance.
I understand that my child is expected to follow staff safety instructions and participate in a way that supports the physical and emotional safety of the group.
If my child’s behaviour creates an ongoing safety concern for themselves, other campers, or staff, I understand that parents/guardians will be contacted.
If safety cannot be maintained, I understand that Okanagan Kids Collective reserves the right to end my child’s participation in camp.
I understand that refunds will not be issued if a child is dismissed due to ongoing unsafe behaviour.
7. Camp Shirt Consent
I understand that my child is required to wear their OKC camp shirt each day for safety and identification purposes.
One OKC camp shirt is included with full-week registration.
If my child forgets their shirt, or attends as a single-day camper, they may be provided with a clean loaner shirt to wear during camp hours.
Loaner shirts must be returned at pick-up.
8. Photo & Video Consent
I give permission for Okanagan Kids Collective to take and use photos or short videos of my child for camp-related purposes, including parent updates, website content, social media, and promotional materials.
We will never identify children by full name in public-facing photos or videos.
9. Cancellation Policy Acknowledgement
I understand and agree to the Okanagan Kids Collective cancellation policy:
More than 30 days before camp begins: refund minus a $75 administrative fee per week
14–30 days before camp begins: 50% refund
Less than 14 days before camp begins: non-refundable
Missed days, illness, late arrivals, early pickups, or changes in family plans are not eligible for refunds, credits, or make-up days
Transfers may be considered if space is available and may be subject to a $25 administrative fee
If Okanagan Kids Collective cancels a camp week, families will receive a full refund or the option to transfer to another available week
10. Release & Indemnity
I understand that Okanagan Kids Collective will take reasonable steps to provide a safe, supervised, and thoughtfully structured camp environment.
To the fullest extent permitted by law, I release and hold harmless Okanagan Kids Collective, its owners, staff, contractors, volunteers, and representatives from claims, damages, losses, or expenses arising from my child’s participation in camp, except where caused by gross negligence or willful misconduct.
I understand that this waiver does not replace Okanagan Kids Collective’s responsibility to operate with reasonable care, supervision, and safety procedures.
11. Parent/Guardian Confirmation
By signing, I confirm that:
I am the parent or legal guardian of the child named above
I have read and understood this waiver, consent, and acknowledgement
I have provided accurate medical, emergency, and registration information
I agree to the policies and expectations outlined above